Below you will find the agenda for the Board Workshop held March 24th and March 25th

Officer Arif Vadsaria provided a Public Safety Report. A link to that report can be found here.

We had five people speak during member input:
Carol Wendler – regarding Deed Restriction related to Landscaping.
Terry Harris – Nesting Birds in Lakes of Edgewater
Frank Barboza – Consideration of a Wildlife Fund for the association
Rick Bayless – Neighborhood Representative Charter, Demolition of a house in Lake Colony, last month’s member input, comments on Audits posted for 2019 and 2020.
Susan Ridley – last month’s member input, meeting format for the Town Hall meeting on March 6^th, concerns on what kind of chemicals are being sprayed by Westco.

Note from FCCSA Staff
*Responses to members who spoke during member input were mailed out to the members on Monday, February 20, 2022.

*In regards to the Demolition of a home in Lake Colony, click here to be taken to the Demolition & Reconstruction Procedures & Guidelines and please refer to the highlighted section on page 2. If you have any questions related to this process, please email community@firstcolony.org.

Action Items:

·         2022-year end financials and January 2023 month end financials were reviewed by Treasurer Sharon Barboza. Click here for the summary.  (can you link the document titled variance report here)

·         The board approved $100k towards a Wildlife Management Account

·         The Board approved the action on the minutes from the February 15, 2023, Special Board Meeting. 

·         The Board approved a company credit card.

·         The Board approved the Little Library agreement.

·         The Board tabled the memo containing a second legal opinion on the interpretation if color is considered material regarding roofing.

·         The Board approved the Monitoring Reports. 

There was no new business for this month.

Old Business –
Neighborhood Rep Charter

FCCSA Staff was directed by the board during the January board meeting to reach out to the Neighborhood Representatives asking for suggestions pertaining to the 2023 charter that was approved by the board in November 2022. Staff was given 1 week to collect the comments. Staff heard back from a total of 5 people out of 101 representatives. 3 Neighborhood Reps responded with comments and their own proposed changes (2 from Hall Lake, 1 from Oaks of Alcorn). 1 neighborhood representative from Sweetwater responded back with “no problems with the new version.” 1 neighborhood rep from Sugar Crossing responded with general comments and included the signed charter. A copy of all correspondence was provided to the board. It is now up to the Board of Directors to decide how they want to proceed for the 2024 charter, the 2023 charter remains in place.

FCCSA Deed Restriction Enforcement Process

FCCSA uses a 3-letter system for deed restriction violations. The 1st letter is a courtesy notice with a 30- day cure period. The 2nd letter is a violation notice with a 30-day cure period. The 3rd letter is sent certified mailed (also known as a 209 letter) with a 30-day cure period.

We fine $200 a month for 3 months and then the fine doubles to $400 on the 4th month. Once fines reach $1,000, the violation is sent to the attorney for legal action.

Inspectors drive each neighborhood every 30 days. Note that 4 years ago, inspectors only drove the neighborhoods every 90 days. The inspection cycle increased to every 60 days in 2019 and then again in 2021 to every 30 days.

Why does the Community Standards department send so many letters?

If FCCSA stops enforcement of any violation, the association jeopardizes the right of FCCSA to enforce future violations. Example: Trash cans left in public view, if FCCSA stops enforcing that rule, then we are liable for creating a situation where trash cans being left in public view will no longer be an enforceable violation. Our responsibility as staff of FCCSA is to enforce all deed restrictions, unfortunately, enforcement does not always equate to compliance. We encourage members to contact the FCCSA office when they have questions concerning a violation received. FCCSA staff is happy to explain the violation in further detail, explain what the member can do to correct the violation and, in some cases, offer an extension on the violation for people who need more time to cure.

What Can You Do?

Keep your home in compliance with the governing documents.

Submit Property Improvement Applications for property improvements you are making outside of your home (fences, roofs, exterior painting, generators, landscaping, window treatments, door replacements). A full list of items can be found on the website www.firstcolony.com under the popular links sections by clicking on the Property Improvements & Forms icon.

Report issues you see to the Community Standards Department. All reports are kept confidential and are verified by inspectors before any action is taken.