Community Standards Department – Deed Restriction Compliance
The First Colony Community Association Community Standards Department staff strives to provide quality service while encouraging homeowners to take pride in one of their most valuable assets– their home. At times, the deed restrictions guidelines may seem cumbersome and restrictive, but the overall purpose of the deed restrictions is to help maintain property value and maintain and improve the overall
appearance of the community.
The following valuable information is provided to help residents learn and understand the deed restrictions. In addition, the information will provide the most common items that the Community Standards Residential Inspectors may notice while inspecting your subdivision.
Inspections – Are done on a quarterly basis. Each inspector is assigned approximately 3000+ homes (excludes commercial properties).
- Objective – Achieving compliance by helping homeowners to understand the violation issue and guide them as to the proper course to take to cure the problem.
When inspecting a subdivision, the inspectors determine deed restriction violations based on the following tenets:
- Residential Property Standards and Maintenance
- Property Improvement Manual
- Comprised building materials and or issues
What does the Community Standards Inspectors look for?
The Community Standards Department has compiled a list of the “Top Ten” items that are frequently cited for deed restriction violations. Please note that the items are all equally important when addressing the issue of maintenance and home values.
- Mildew/mold/stains – on the home, fence or driveway /walkway areas.
- Lawn maintenance – mowing every 7-10 days, edging, weed control, damaged sod replacement and raking and bagging leaves.
- Landscaping – replacing dead, dying or missing shrubs to assure two complete rows (some neighborhoods require more than two rows), trimming all shrubs (48 inch maximum height) and ornamental trees, maintaining landscape borders and weeding landscape beds and tree rings.
- Tree maintenance – replacing dead trees with like kind – 30 gallon, 2 inch caliper approved trees. Trimming or pruning yard trees and street trees. At this time, FCCA trims the street side of the street trees. Homeowners are responsible to trim the yard side of the street trees.
- Gutter maintenance – remove/clean out all debris or dirt from the gutters. Maintain the exterior condition and assure that the gutters are fastened appropriately.
- Exterior painting – trim, siding and shutters must be repainted when the paint fades or chips. A property improvement application – along with a swatch of the paint color – must be submitted every time the home is painted (even if painting the same color).
- Fences and Front Door – must be kept in good condition. Rotted pickets and/or posts should be replaced, fences should not be “wavy”, and front doors should be refinished when faded. Only grade #1 cedar pickets are permitted.
- Driveways, walkway and sidewalks – should be cleaned or power-washed to remove mildew/mold, dirt and stains. Cement pads should be replaced when the driveway/walkway has cracked. Expansion joints should be kept free of grass and weeds.
- Public view – items such as trash cans, lawn bags, tools, toys, etc. should be stored completely out of public view. Trash cans or law bags may only be placed at the curb the night before the scheduled pick-up. Note: Sugar Land and Missouri City have a separate green waste pick-up day. The trash cans/carts should be put out of public view – behind a wooden fence, in the garage or screened by 8 am the day after the pick-up.
- Property improvement without prior approval – all exterior changes to a property require a property improvement application and approval. This includes, but is not limited to, roofing doors, paint, windows, driveway extensions, play forts, landscaping changes.Letter Notification Process
First Colony Community Association adheres to the State of Texas mandated process.
- The first letter is sent after a violation has been identified.
- The second letter is sent within 30 to 60 days – if the violation remains uncured. This letter requests that the violation be cured within 10 days.
- The third letter is sent by certified and regular mail notifying the owner that the issue will be presented to the Covenants Committee for potential sanction – if the violation is not cured. A date is given and the resident is given information about attending the hearing if they choose to do so.
The Covenants Committee is comprised of First Colony volunteer homeowners – along with a representative from the Board of Directors. This committee meets on a monthly basis to review properties that are out of compliance with the deed restrictions. If a find is assessed, homeowners are notified of the amount of the monthly fine. Homeowners can appeal the decision within 30 days.
For any additional questions, please e-mail firstname.lastname@example.org or call (281) 634-9500– or contact your neighborhood inspector.